Sensitive data like passwords and PII (Personally Identifiable Information) required to run automations should be encrypted in transit and at rest with a cloud-based automation vendor. Also, sensitive data like passwords should never be displayed in clear through the application UI.
Access logs should be made easily available to you showing every time-sensitive data is accessed, including username, time of access, and the data accessed. Neither your users nor a cloud-based automation vendor should not have the ability to edit or remove these access logs.
3) 2FA (2-Factor Authentication)
2FA adds another layer of time-sensitive, security to the login process, reducing the chances of your account being hacked. This layer can be an OTP sent to your mobile device or an auto-generated code via a 2FA app. However, it should be noted, as hackers get more sophisticated in their ability to hack into SMS via flaws in SS7 protocols 2FA apps are preferred for optimal security. Cloud-based automation vendors should provide the flexibility to require 2FA at the organization level or individual user level. Commonly used 2FA apps are Twilio Authy or Google Authenticator.
4) KMS (Key Management Service) Integration
KMS Integration allows you to integrate with your current KMS system to create and control the encryption keys used to encrypt your sensitive data. It also enables transparency into who is accessing your sensitive data and provides you with full and immediate control over who can continue to access your sensitive data. Commonly used KMS tools include Amazon KMS and HyTrust.
5) Secret Manager Integration
Secret Manager integration gives you the ability to use your Secret Manager tool of choice to store sensitive data like passwords, control access to sensitive data, maintain transparency into when sensitive data is accessed and centrally manage sensitive data. Commonly used Secret Manager Tools include Amazon Secrets Manager and Google Secret Manager.
6) SSO (Single Sign-On)
SSO integration allows your users to log into a cloud-based automation provider with a single ID and password following the SAML 2.0 protocol, usually centrally managed through an Identity Management provider. Commonly used Identity Management Providers include OKTA and OneLogin.
As companies automate more tasks requiring sensitive data like passwords or PII (Personally Identifiable Information) they are faced with the challenge of ensuring their automations run securely. Cloud-based automation solutions like Weeldi provide transparency into sensitive data access, best in class security using tools like encryption, 2FA (2-Factor Authentication) and SSO (Single Sign-On), as well as integration with 3rd party KMS (Key Management Services) and Secret Manager tools to ensure your sensitive data is secure and in your control.